ExpenseTracker gives your team a clear, auditable workflow for submitting, approving, and paying expense reports — with per-line-item receipts, OCR capture, and role-based controls built in.
From a school trip to a company quarter, ExpenseTracker handles the complexity so you don't have to.
Group expenses into reports (a trip, a month, a project). Each line item gets its own receipt, category, cost centre, and account code.
Snap a photo and Google Vision extracts the amount, date, and merchant automatically. Supports HEIC from iPhone — no conversion needed.
Five roles with fine-grained permissions. Self-approval is prevented by design. Every change is logged to an immutable audit trail.
Discussion at both report and line-item level. Approvers can ask about a specific receipt; submitters can respond inline.
Finance officers see all approved reports with bank details pre-filled. Mark paid individually or batch all at once.
VAT rate, VAT amount, and net fields on every line item for VAT-registered organisations. UK date formats and GBP throughout.
No ambiguity about where a report stands. Every status transition is tracked, timestamped, and notified.
Add a report title, date range, and as many line items as needed. Attach receipts directly to each item. Save as draft until ready.
One tap submits the report. Approvers are notified immediately by email and it appears in their approval queue.
Full line-item detail, receipts, and comment thread visible. Approve with one click, or reject with a reason to send back for correction.
Approved reports land in the payment queue with bank details ready. Mark individual reports or all at once. Done.
Assign one or more roles per user. Roles compound — a user who is both Approver and Finance Officer sees both queues.
Anyone who incurs expenses and needs to be reimbursed.
Reviews submitted reports and decides approve or reject.
Processes payments for all approved reports.
Read-only visibility across all reports and activity.
Full access — manages users, settings, and categories.
Request early access or get in touch — we'll set up your organisation and get your team onboarded.